Using a CMMS system to uncover the obvious

The top 3 low hanging fruits are:

1. Stopping the duplication of effort: This could include anything from writing the work to be done down in more than one location or having to fix the same problem over and over without really knowing the cause. For example, writing the work order down on your calendar and then also on a piece of paper to give to someone else to fix. Solution - STOP! Input information into a CMMS software just once, press the button and create a work order. Record results of job and include detail as to what was fixed, how it was fixed and what could have been done to prevent the problem.
2. Using the CMMS to Stop Fire-fighting: This refers to spending the majority of your time reacting to maintenance request instead of inspecting assets and identifying problems before they cause unscheduled repair work. Solution - Start scheduling inspections and preventive maintenance on critical assets and then move onto lesser priority assets. Work toward a 80/20 ratio of proactive vs. reactive maintenance work orders. Watch overtime drop like a rock.
3. Reduce energy costs: The biggest ongoing expense in most facilities is the utilities bill. Solution - Lower your energy cost 15-30% just by doing preventive maintenance like changing filters or lubing mechanical parts. When equipment is not well maintained they require more energy to operate